This role is ideal for someone who enjoys solving practical challenges, coordinating with internal and external stakeholders and ensuring smooth business operations. The successful candidate should be equally comfortable working behind a desk and taking ownership of tasks that require visits to government offices, banks, properties and other external locations.

• Coordinate office administration, facilities, procurement, travel, accommodation and corporate administrative activities.
• Prepare and maintain SOPs, operational documentation, reports, trackers and meeting minutes.
• Liaise with vendors, landlords, building management, banks, government authorities and service providers to ensure timely completion of administrative activities.
• Support contract administration, asset management, office renovations and workplace improvements.
• Follow up on action items, operational initiatives and cross-functional activities to ensure timely execution.
• Support employee travel arrangements, visa coordination and internal events.
• Assist the Head of Operations with day-to-day operational planning and execution

• Bachelor’s Degree or Diploma in Business Administration, Management, Operations or a related discipline.
• 2–5 years of experience in Operations, Administration, Office Management, Executive Coordination or a similar role.
• Excellent organizational, communication, documentation and coordination skills.
• Proficient in Google Workspace and Microsoft Office applications.
• High level of integrity, attention to detail and ability to manage multiple priorities.
• Possess a valid driving license and be willing to travel within Colombo for administrative and operational matters.

• Resourceful and practical with the ability to coordinate effectively with vendors, government authorities, service providers and other external stakeholders.
• Comfortable working independently with minimal supervision.
• Confident in negotiating and coordinating with external stakeholders.
• Experience in office setup, facilities management, procurement or project coordination.
• Familiarity with AI productivity tools (Ex: ChatGPT, Gemini, Microsoft Copilot) will be an added advantage.

Candidates with experience in the following domains will be preferred:

• Technology or IT Services industry
• Banking or Financial Services
• Procurement and Vendor Management
• Office & Facilities Management
• Corporate Administration
• Project or Operations Coordination

This role offers an excellent opportunity for individuals seeking to build a long-term career in Operations Management within a fast-growing technology company.